Invited guests then follow the link you sent and sign up for the date that is best.There are four basic steps to creating a doodle poll. Doodle can be a valuable tool for coordinating a large event like volunteer training as well as a small event like a monthly meeting with the board.” (from Doodle’s web site) Getting everyone on the same page is hard enough with just five other coworkers, let alone fifty new volunteers you may have never met. As each participant selects the dates and times from the polling calendar that he or she is free, Doodle aggregates the responses and tells you which option works best for everyone. First you suggest dates and times for your event participants to choose from, then Doodle creates a polling calendar that can be sent to participants for feedback. “Doodle is an online scheduling tool that can be used quickly and easily to find a date and time to meet with multiple people. Go to and either create an account or not, it is not required. Select Edit Options to change the meeting settings, if necessary.Use Doodle to schedule meetings and stop sorting through email after email trying to figure out when your group can get together. Otherwise these notifications will be sent in English.įindTime inserts the suggested meeting times into your email. Require attendees to verify their identity: To help prevent anonymous voting, attendees will be required to authenticate before voting.Įmail notifications in FindTime language: The language that you use FindTime in will be used to send related email notifications. Lock poll for attendees: Attendees will not be able to suggest new times or edit other attendees. All holds are removed when the meeting is scheduled or the poll is canceled. Hold selected times on my calendar: A tentative event is placed on your calendar for each time option you propose. If multiple options are available, the earliest option will be scheduled. Schedule when attendees reach consensus: A calendar event is automatically scheduled if all required attendees have voted in favor of a specific time option. ![]() The message includes the current poll status and an option to schedule. Notify me about poll updates: You’ll receive an email each time an attendee votes. Note: You can still delete selected meeting times at this point by selecting X in the Selected times list. The time box changes to blue when selected. Hover over each person icon or to view their availability information. Select to open the attendee's status tray. You can use the icons to access more information. The people icons show whether meeting participants are required, and their availability. Weekend days are marked available if Work Hours is not selected. Darker green indicates days with the most options and lighter green and red indicates the most conflicts. Note: You can scroll through the days and months using the arrows. optional attendees are free, whether conflicted attendees have tentative or busy commitments on their calendar. Factors used to determine the best options include how many attendees are free, how many required vs. Use the links to sort the meeting options.Īvailability: Lists the best options (times when all required meeting participants are free) first. ![]() ![]() Calendars that are not associated an Microsoft 365 account are not supported. Note: FindTime uses your Microsoft 365 business account to access your calendar and the calendars of attendees in your organization to determine availability.
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